Sales Administrator – Quotations & Pricing

Job Overview

Kinetics Group is looking for an experienced Sales Administrator – Quotations & Pricing to support our pre-sales and commercial operations in Dubai. This role is ideal for a detail-oriented professional with strong experience in quotation preparation, pricing coordination, sales order processing, supplier communication, and commercial documentation.

As a key member of the sales support function, the Sales Administrator will help ensure accurate pricing, efficient quotation turnaround, organized sales records, and smooth coordination between customers, suppliers, procurement, logistics, and internal sales teams. The role offers the opportunity to work in a fast-paced engineering and commercial environment, supporting high-quality acoustic, vibration isolation, HVAC, and engineering solutions across the UAE and wider MENA region.

Key Responsibilities

Prepare, coordinate, and manage quotations, pricing requests, sales orders, and related sales administration activities.
Maintain accurate supplier pricing records, product databases, pricing structures, and sales price lists.
Ensure all quotations, sales orders, and commercial documents are accurate, complete, and properly recorded.
Coordinate with suppliers, customers, and internal teams regarding pricing, product details, availability, order requirements, and quotation clarifications.
Track quotation status, customer follow-ups, pricing updates, sales reports, and supporting sales documentation.
Prepare and organize technical submittals, catalogues, commercial documents, quotation files, and product-related records.
Work closely with procurement and logistics teams to confirm pricing, stock availability, delivery schedules, and sample requests.
Maintain updated ERP and CRM records to support sales visibility, reporting accuracy, and operational efficiency.
Support continuous improvement initiatives related to quotation workflows, pricing administration, and sales support processes.
Assist the sales team in delivering timely, accurate, and professional responses to customer requirements.

Required Qualifications

Bachelor’s Degree in Business Administration, Commerce, or a related field.
Minimum 5–6 years of experience in sales administration, preferably within a technical, engineering, construction, HVAC, acoustic, or industrial products environment.
Strong hands-on experience in quotation preparation, pricing administration, supplier coordination, and sales order processing.
Proven ability to manage commercial sales documentation with a high level of accuracy.

Required Skills & Competencies

Technical Skills

Strong knowledge of quotation management, pricing administration, and sales support operations.
Proficiency in Microsoft Office applications, especially Microsoft Excel.
Experience using ERP systems, CRM platforms, databases, and business reporting tools.
Ability to maintain pricing records, product databases, commercial documents, and customer-related sales files.
Understanding of sales order processing, supplier coordination, stock availability checks, and sales documentation workflows.

Professional Competencies

Excellent organizational and time management skills.
Strong communication and coordination abilities.
High attention to detail and accuracy.
Analytical thinking and problem-solving skills.
Ability to manage multiple priorities in a fast-paced commercial environment.
Customer-focused mindset with a professional approach to internal and external communication.
Ability to work collaboratively with sales, procurement, logistics, suppliers, and customers.

Preferred Experience

Experience in the UAE or GCC market.
Previous experience supporting sales teams in engineering, HVAC, construction materials, acoustic solutions, vibration isolation, or technical product sales.
Familiarity with technical submittals, product catalogues, commercial proposals, and supplier documentation.
Experience working in a project-based sales or pre-sales environment.
Knowledge of ERP-based sales order and pricing workflows.

Why Join Kinetics Group?

At Kinetics Group, you will be part of a specialized engineering and solutions-driven organization with a strong presence across the UAE, GCC, and MENA region. Our team works on a wide range of acoustic, vibration isolation, seismic restraint, HVAC, and engineering projects, giving employees exposure to high-value commercial, industrial, and infrastructure developments.

We offer a collaborative work environment where precision, professionalism, innovation, and customer service are highly valued. This role provides the opportunity to grow within a reputable regional company while contributing directly to sales efficiency, customer satisfaction, and successful project delivery.