Job Overview
Kinetics Group is seeking a professional and organized Secretary cum Receptionist to serve as the first point of contact for visitors while providing essential administrative support to the office and management team. This role combines front-desk responsibilities with secretarial and office coordination duties, ensuring the smooth day-to-day operation of the workplace.
The ideal candidate will possess excellent communication skills, strong organizational abilities, and a professional demeanor. You will play a key role in creating a positive visitor experience, managing correspondence, supporting administrative processes, and maintaining efficient office operations. This position offers an opportunity to contribute to a dynamic engineering-focused organization operating across the UAE, GCC, and MENA region.
Key Responsibilities
Reception Duties
- Welcome visitors professionally and direct them to the appropriate departments or personnel.
- Answer, screen, and forward incoming phone calls efficiently.
- Maintain a clean, organized, and welcoming reception area.
- Coordinate courier services and maintain records of outgoing samples, documents, and deliveries.
- Manage visitor logs and assist with general front-desk inquiries.
Secretarial Duties
- Provide administrative and secretarial support to managers and staff.
- Draft, type, format, and distribute letters, emails, and business correspondence.
- Organize and maintain filing systems, records, and confidential documentation.
- Assist in preparing reports, presentations, meeting materials, and business documents.
- Coordinate office supplies and place orders as required.
- Schedule appointments, meetings, and support office coordination activities.
- Ensure accurate record-keeping and timely administrative follow-up.
Required Qualifications
- Bachelor’s degree in Business Administration, Information Systems, or a related field.
- 2–3 years of experience in a receptionist, secretary, administrative assistant, or similar role.
- Proven experience managing administrative tasks in a professional office environment.
Required Skills & Competencies
Technical Skills
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Strong document preparation and formatting skills.
- Ability to maintain accurate records and filing systems.
- Familiarity with office administration procedures and correspondence management.
Soft Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Professional appearance and customer-focused attitude.
- Strong interpersonal and relationship-building skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities effectively.
- Discretion, confidentiality, and professionalism at all times.
Preferred Experience
- Experience working in engineering, construction, manufacturing, or project-based organizations.
- Exposure to office coordination, executive support, and document control activities.
- Familiarity with corporate administrative procedures and business correspondence standards.
Why Join Kinetics Group?
Kinetics Group is a leading provider of HVAC products, acoustic solutions, vibration isolation systems, seismic restraint solutions, and engineering services across the UAE, GCC, and MENA region. We offer a professional and collaborative work environment where employees are empowered to contribute, grow, and develop their careers. Joining our team means becoming part of an organization committed to quality, innovation, and operational excellence.
Location
UAE – HR to confirm exact office/location before publishing.
Employment Type
Full-Time
How to Apply
Interested candidates are encouraged to apply by submitting their CV to kineticsme@gmail.com. Join Kinetics Group and become part of a team delivering innovative engineering and technical solutions across the region.
